Essential Job Functions:

  • Coordinate and manage the company’s document control system
    • With input from department managers and/or other involved personnel, assist in the creation of new Quality System documents and make updates/ revisions to existing documents as necessary
    • Coordinate the reviews, approvals, and personnel training of new and revised documents
    • Ensure proper control of new and obsolete master documents, hard copy and electronic
  • Assist in maintaining the electronic quality management system (e-QMS) as necessary.
  • Coordinate Management Review report and meeting
    • Follow up on agenda items
    • Help prepare/analyze trend data
    • Prepare and distribute report, meeting agenda and minutes
    • Create an action item spreadsheet and follow through on the resolution of issues identified at the meeting
    • Prepare and distribute mid-year and end-of-year goal reports
  • Prepare and distribute monthly credit analysis data for Management
  • Perform internal audits, prepare reports, issue and follow up on corrective actions and opportunities for improvement, as needed
  • Help ensure the proper maintenance of documents and records according to regulatory requirements
  • Assist with other quality assurance activities as requested/needed

 Qualifications:

  • Minimum 2 years directly related experience
  • Excellent written and verbal communication skills
  • Ability to read, comprehend and apply detailed instructions
  • Computer Literate and willingness to learn new software programs
  • High proficiency with MS Office – especially Outlook, Word and Excel
  • Ability to prepare spreadsheets and charts
  • Exceptional interpersonal skills-ability to interface and communicate/collaborate at all levels internally and externally
  • Ability to successfully work on multiple job tasks/projects simultaneously
  • Exceptional project management and organizational skills
  • Experience with and/or knowledge of an electronic quality management system (E-QMS/Master Control) is a plus
  • Excellent time-management skills and deadline driven
  • High attention to detail

Education/Certifications:

  • Minimum Associate’s degree
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